Drew Robb
- Best overall password manager for teams: Dashlane
- Best enterprise password manager: Keeper
- Best password manager for small teams: 1Password
- Best open-source password manager: Bitwarden
- Best for third-party cloud storage: Enpass
According to Verizon’s 2023 Data Breach Investigations Report, 74% of all breaches include a human element — stolen credentials as a result of poor password management, for example. Using a password manager can help guard against breaches by generating complex passwords and storing them safely. Password managers are also incredibly convenient for password storage thanks to their autofill capabilities.
When it comes to recommending a password manager for your colleagues, keep in mind that there are password managers designed for individual and family use, and there are enterprise password managers that enable teams of users to access and share resources securely. For businesses wanting to enhance security and minimize the risk of data breaches, I’ve rounded up the five best password managers for teams below.
SEE: Why Your Business Needs Cybersecurity Awareness Training (TechRepublic Premium)
Password managers for teams: Comparison table
On the surface, enterprise password managers share similar features. They all use encryption, have built-in password generators, and support most of the same platforms and browser extensions. They also allow password sharing among teams, auto-filling of web forms, and multi-factor authentication (MFA). However, there are nuances that buyers must pay attention to if they wish to pick the right product for their environment, not just pricing plans but also the specifics of security measures. In the table below, I’ve called out some of the most important features to consider when choosing the best password manager for teams:
| Single Sign-on | Added Security | Zero Trust | Free Plan | Pricing starting at | |
|---|---|---|---|---|---|
| Dashlane 4.6/5 stars |
Yes | MFA, password generator, VPN, dark web monitor, encryption | Yes | Yes (up to 25 storable passwords) | $4.99 per month |
| Keeper 4.4/5 stars |
Yes | MFA, encryption, secrets manager, BreachWatch, offline vault access, privilege access management. | Yes | Yes, for only one mobile device. | $2.92 per month |
| 1Password 4.3/5 stars |
Yes | MFA, password generator, dark web monitor, encryption, biometrics, SIEM integration. | No | No | $2.99 per month |
| Bitwarden 4.3/5 stars |
Yes | Encryption, password generator, security assessments, secrets manager | Yes | Yes (unlimited passwords and devices) | Less than $1 per month |
| Enpass 4.0/5 stars |
Yes | Encryption, MFA (depends based on cloud service), website breach monitoring GDPR compliant | Yes | Yes (desktop; up to 25 storable passwords) | $1.99 per month |
Dashlane: Best overall password manager for teams
Dashlane can work well as a password manager for individuals, families, and small teams, but I think it’s best for business use. It offers a host of capabilities, including secure sharing, audit logs, provisioning of apps, and free access for up to 10 friends and family for those buying the business tier.
SEE: 5 Best Password Managers for Android in 2024 (TechRepublic)
Dashlane also offers additional features not found in most of the others, including dark web monitoring for exposed credentials and a built-in VPN for public Wi-Fi protection. Pay attention to the different tiers, as the business tier offers by far the widest range of premium features. These include the ability to remotely remove enterprise credentials, Security Assertion Markup Language (SAML) single sign-on (SSO), directory integration, policy-based management, and employee password and login monitoring. Those trying to save money by opting for lower tiers will miss out on many features and security safeguards.
Why I chose Dashlane
I chose Dashlane for its intuitive user interface that can accommodate all types of people, be it beginners or tech-savvy users. I also appreciate Dashlane’s top-notch encryption and team-centric features like group sharing, password access controls, and password health dashboards.
Dashlane’s versatility makes it a good pick for larger organizations with hundreds of employees with varying backgrounds. It’s also one of the few password managers that bundles a VPN with their service, adding more value for your investment.
In our hands-on review, Dashlane received a rating of 4.6 stars out of 5. Check out the full Daslane review here.
Pricing
- Free: $0 for one device and up to 25 passwords.
- Premium: $4.99 per month billed annually, for individuals only.
- Friends and Family: $7.49 per month for up to 10 people, billed annually.
- Standard: $20 per month for up to 10 employees, billed annually.
- Business: $8 per person per month, billed annually.
- Enterprise: Contact for a custom pricing quote.
Features
- Centralized password management to generate, store, autofill, and share passwords.
- Passkey support for easy login and customization of password generation criteria.
- 256-bit AES encryption and two-factor authentication.
- Password health reporting dashboard.
- Sharing of passwords with individuals or groups (options for full or limited access).
- Group sharing for starter, team, and business plans.
- Dark web monitoring that spots compromised identities and credentials.
Pros and cons
| Pros | Cons |
|---|---|
| Easy-to-use interface and dashboard. | Does not support a desktop app (access via a web app only). |
| Additional dark web monitoring. | Lack of flexibility and customization. |
| VPN included for public Wi-Fi security. | Costlier than other plans. |
| Self-hosted authenticator. | |
| Phone support for business and enterprise plans. |
Read our comparison guide on Dashlane vs. 1Password to learn more.
Keeper: Best enterprise password manager
Keeper Security offers password management across a wide range of mobile apps as well as affordable pricing for smaller teams. Some of those features include policy management, MFA, free family plans for users, a variety of protection and security features, solid administrative controls (add, edit, delete, and import passwords), emergency access, plenty of space for storage, and random password generation.
SEE: 6 Best Open-Source Password Managers for Mac in 2024 (TechRepublic)
If you opt for the more expensive business and enterprise tiers, you’ll gain even more features such as delegated administration, administrative control of sharing, more advanced MFA, SAML-based SSO, automated team management, Active Directory and LDAP integration, and secrets management. I especially liked the offline vault capability, which comes in handy if you ever find yourself without a reliable internet connection.
Why I chose Keeper
I selected Keeper as the best choice for enterprise password management because its enterprise plan offers a variety of advanced features like Azure integration, developer APIs, SSO authentication, and SCIM and Command Line provisioning. It also includes event logging and reporting capabilities to accurately monitor password data across an organization.
In our hands-on review, Keeper received a rating of 4.4 stars out of 5. Check out the full Keeper review here.
Pricing
- Personal: $2.92 per month.
- Family: $6.25 per month for up to 5 vaults.
- Business Starter: $2 per user per month, for a minimum of 5 users and a maximum of 10 users.
- Business: $3.75 per user per month.
- Enterprise: Contact for a customer pricing quote.
Features
- Zero Trust security, adding constant verification via multiple security layers.
- MFA via biometrics, authenticator codes, and push notifications.
- SOC2 and ISO 27001 certification.
- 256-bit AES encryption at multiple levels.
- Add-on option called BreachWatch to alert on stolen usernames and passwords.
- Role-based access control via Secrets Manager.
- Integrations with Ansible, Docker, Github Actions, Jenkins, PowerShell, and Terraform.
- Automation of password changes on AWS, AD, Azure, and Windows.
- Privileged access management in enterprise tier.
- Offline vault access to retrieve data and manage accounts and passwords despite poor network conditions.
Pros and cons
| Pros | Cons |
|---|---|
| Wide range of business features. | Some key features like advanced MFA and SAML SSO are not available in Business Starter and Business plans. |
| User-friendly interface. | Administrators can’t turn off the password manager for specific sites. |
| Wide range of client devices and formats, including desktop, mobile, browser, and command line. | |
| Multiple layers of security. | |
| Dark web monitoring. | |
| Offline vault access. |
Read our comparison guide on Keeper vs. LastPass to learn more.
1Password: Best password manager for small teams
1Password offers individual, team, business, and enterprise pricing plans to choose from. It also offers standard features found in password managers, such as centralized password management encryption, password health reporting, MFA, passkey support for easy login, and randomized passwords. In addition, 1Password features a Secret Key encryption system and a secure vault system for password sharing that is accessible to all members of a team.
1Password Watchtower monitoring is an add-on option that provides alerts about passwords appearing in other data breaches. It also alerts users about weak or duplicate passwords. Detailed reporting options include reports for individuals, vaults, teams, and the enterprise as a whole.
The business and enterprise tiers offer advanced features such as a management console, policy-based security, centralized reporting, analytics, threat reporting, Splunk integration, IAM integration (Okta, Azure AD, OneLogin), automated provisioning, and secrets automation. Those choosing these higher tiers for their teams can monitor who accesses company resources and on what devices.
Why I chose 1Password
I chose 1Password because it’s an excellent password management solution for smaller teams and businesses due to its affordable pricing plans and great mix of features. In particular, I liked how the Teams plan comes with unlimited shared vaults, permission management for shared vaults, and 24/7 customer support.
It also has a nifty Travel Mode feature that safeguards data when you’re traveling. This can come in handy for businesses or teams that regularly travel overseas for business trips or research.
In our hands-on review, 1Password received a rating of 4.3 stars out of 5. Check out the full 1Password review here.
Pricing
- Individual: $2.99 per individual per month, billed annually.
- Families: $4.99 per month billed annually, for up to 5 people.
- Teams Starter Pack: $19.95 per month billed annually, for up to 10 people.
- Business: $7.99 per user per month, billed annually.
- Enterprise: Contact for a custom pricing quote.
Features
- Admins can create rules to allow or deny sign-in attempts from certain locations, websites, or countries.
- Travel Mode hides vault entries except those deemed safe for travel.
- Includes an automatic data recovery feature.
- The Watchtower dashboard provides password monitoring and alerts of potential breaches or weak/compromised passwords.
Pros and cons
| Pros | Cons |
|---|---|
| Travel Mode helps safeguard sensitive data when users are overseas without completely denying them access to team resources. | Complex interface can be hard to learn. |
| Users can open guest accounts that restrict access to specific areas. | SSO is not available in the Business Starter tier. |
| Offers a desktop app. | |
| Good balance of security features and affordability for small teams. |
Read our comparison guide on 1Password vs. Bitwarden to learn more.
Bitwarden: Best open-source password manager
Bitwarden is an open-source password manager that installs natively on Linux, Windows, and MacOS, in addition to offering eight different browser extensions. It contains the usual features, such as a random password generator, cloud synchronization, fields for customization, support for multiple accounts, encryption, and password sharing. Teams can access password vaulting, secure sharing, MFA, and Bitwarden Authenticator. The Enterprise version adds SCIM-based provisioning, custom roles, advanced security policies, SSO integration, and free access for families.
Why I chose Bitwarden
I picked Bitwarden because it’s one of the best open-source password managers today, in addition to offering business-minded features. It also has a generous free tier, which I’ve used for my personal password management for years. It also operates on zero-knowledge encryption and is well-regarded for its clean reputation and commitment to transparency.
Privacy enthusiasts will appreciate the fact that Bitwarden’s source code is available for public review. It also has an impressive portfolio of third-party security audits, undergoing a network security assessment almost every year since 2018.
In our hands-on review, Bitwarden received a rating of 4.3 stars out of 5. Check out the full Bitwarden review here.
Pricing
- Free: $0 forever for unlimited devices.
- Premium: $10 billed annually.
- Families: $40 billed annually for up to 6 users.
- Teams: $4 per user per month, billed annually.
- Enterprise: $6 per user per month, billed annually.
- Custom quote: Contact for a custom pricing quote.
Features
- Self-hosting is available, as well as cloud service.
- A collections feature enables sharing of specific passwords or groups of passwords with certain teams or individuals.
- The interface is user-friendly.
- All components available on GitHub.
- Sharing of multiple vaults with different teams.
- Random password and username generator.
Pros and cons
| Pros | Cons |
|---|---|
| Self-hosting option available. | Security sharing is limited. |
| Attractive pricing for large teams. | Those not familiar with open source software may find implementation challenging. |
| Team members have access to many business and enterprise features, including Bitwarden APIs, Command-Line Interface and directory connector. | Limited auto-fill functionality. |
Read our comparison guide on Bitwarden vs. LastPass to learn more.
Enpass: Best for third-party cloud storage
Enpass is a unique password manager that allows users to keep all their password data on their cloud storage service of choice. This means that you can store your business’ password data on popular services like Google Drive, iCloud, Dropbox, and OneDrive.
You also have the choice of keeping your vault data synced via Wi-Fi or having it stored locally and completely offline. Fortunately, your data is safe whatever choice you make since Enpass utilizes 256-bit AES encryption — the gold standard algorithm in the security industry.
Why I chose Enpass
I chose Enpass as one of the best password managers for teams because it’s one of the few that lets users choose where to store their data. It’s especially convenient for businesses that already have well-established integrations with Dropbox or Google Drive in their specific workflows.
In our hands-on review, Enpass received a rating of 4.0 stars out of 5. Check out the full Enpass review here.
Pricing
- Individual Plan: $1.99 per month billed annually.
- Family Plan: $2.99 per month billed annually for up to 9 members.
- Lifetime License: $99.99 one-time purchase for a lifetime license for one individual.
- Starter Plan: $9.99 per month billed annually for up to 10 users.
- Standard Plan: $2.99 per employee per month billed annually.
- Enterprise Plan: $3.99 per employee per month billed annually.
Features
- Integrates with users’ cloud service of choice.
- Offline password manager.
- Password audit and health dashboard.
Pros and cons
| Pros | Cons |
|---|---|
| Can store data on third-party cloud storage service. | Availability of two-factor authentication depends on the cloud service provider. |
| Fully free desktop version. | Cloud integration requires extra steps. |
| Affordable individual plan. |
Read our comparison guide on Enpass vs. 1Password to learn more.
Key features of password managers
Password management software has been around for many years, and most have similar features. The core capabilities of password management are found in all the platforms on this list, and they are an integral part of modern security.
That said, there are differences that buyers should pay attention to when choosing a password manager:
Single sign-on
Single sign-on (SSO) is one of several security technologies aimed at streamlining and keeping log-in information and processes secure. SSO makes it feasible for one login to be enough for a group of related sites and applications. It is often implemented along with MFA, wherein more than one factor of authentication is needed to authenticate the user. As well as a password, the user needs a pin, a physical token or key, a code sent to a smartphone, or some kind of biometric input. Thus, SSO is a key companion technology to a password manager. Some vendors have integrated SSO, while others offer optional SSO for an additional fee. Some support SAML-based SSO, and others have more limited offerings.
Added security
Passwords need to be supported by features such as MFA, threat analytics, dark web monitoring, strong encryption, VPNs, SIEM, and malware detection. Each vendor takes a different approach to the security features they include within their products as well as how they integrate with other elements within the security arsenal.
Zero Trust
Zero Trust eliminates the principle of implicit trust from inside and outside a network perimeter by assuming a breach may have occurred and never trusting a device or user without proof via additional authentication measures. As a result, even if an attacker compromises credentials, lateral movement within the business is minimized.
Free plan
Free offerings vary considerably from vendor to vendor. Some offer a free plan for one user or device, some for two. Some are more generous with their free plans. But pay attention to feature sets. Some free plans may be good enough for small teams, whereas others may be secure enough for individual users.
Pricing
Pricing appears to be similar for most products. But pay attention to the details. Some low-ball the initial offering and load up deals with necessary add-ons. Others charge a little more but include more in the initial package. Further, there are differences in pricing tiers that may suit teams of different sizes. Some consumer-oriented packages may be good enough for small teams. Others place too many limits on the number of users, and key features are not included unless you upgrade to a business tier.
FAQs
Does Microsoft offer a password manager for teams?
Microsoft does not offer a password manager for teams as part of its Microsoft 365 business software bundles. However, the Microsoft Edge web browser does come with a password manager built in, so you can use that to manage your individual passwords. But if you prefer to use another web browser (as many people do), you’ll need to seek out another password manager for teams, like the many great options on this list.
Does Google offer a password manager for teams?
While the Google Chrome browser comes with a simple password manager for individual use, it doesn’t support more advanced features like sharing and access management, which are necessary in a password manager for teams. If you’re looking for a low-cost password manager for teams, then check out the password managers in this article, such as 1Password and Bitwarden.
Which password manager for teams is the most secure?
It’s hard to say which password manager will be the most secure for your team’s specific needs, but if you’re especially security conscious, then I recommend taking a look at Dashlane and Keeper, which offer extra security features on the more advanced business tiers.
How to choose a good password manager for your team
Choosing a password manager for your team should involve understanding how the prospective tool will align with your business operations, security standards, and budget.
Find out what features are vital, those that may only be desirable, and those that are unwanted. Why pay for SSO within a password manager if you already have it within the business?
Align your needs with the feature, team size, and pricing tiers available. Narrow solutions down to a couple of candidates, and then use free trials to test them in your environment.
Methodology
To select the best password manager for teams, I signed up for free trials and accounts, so I could test them all first-hand. During the writing of the review, I focused on features such as single-on capabilities, added security measures, and zero trust protocols. I also weighed additional factors such as pricing, the availability of a free plan, user interface design, and customer support.
If you’re interested in learning more about how we evaluate password managers at TechRepublic, you can read our full Review Methodology for Password Managers here.